Writing Wedding Invitations Properly

wedding rings on wedding cake flowers, beautiful macro rings photo

Now you have your wedding date set and wedding venue all booked – you have many things to think about! Remember one crucial details – you need to actually ‘invite’ your guests! Creating a guest list and deciding who can come can be a daunting task in and of itself, but once it’s been decided you need to let people know as soon as possible that they are invited to your wedding so they can make plans.

 Writing Wedding Invitations Properly

How to Address Your Wedding Invitation Envelopes

Handwriting your guests names on envelopes is the norm, however if you are having a big wedding with a huge guest list then this can be a daunting task. Also your handwriting may not be up to scratch (ours certainly wouldn’t be good enough that’s for sure). As such there are many wedding stationary companies who can complete this task on your behalf – freeing you up for more fun things (like meal-tasting at your venue, or your engagement photoshoot for example!).

Perhaps you have a friend who has amazing handwriting? If so make sure you let them know the important points of etiquette when writing your wedding invitations. Printed labels are a bit taboo, and not really appropriate when using expensive and classy wedding stationary. You can, however, find some printers who will print stylised calligraphy directly on to the envelope itself, which would be suitable.

Posting your Wedding Invitations

You’ll need to determine the correct postage — not as easy a task as it may sound. Don’t forget your expensive wedding stationary may be considerably heavier, or a non-standard size to normal post. Don’t forget those you are posting to abroad. Some wedding stationary companies will arrange this all for you, and certainly worth the time saved. If posting yourself, take some examples letter (fully packed and sealed) to your local post office for a quote, and make sure to check if it’s ‘on the limit’ of certain weight categories so you can adjust accordingly.

It’s quite common to use two envelopes – a ‘nice’ envelope (probably purchased with your wedding stationary) and then an outer more normal envelope. The reason behind this is that the outer envelope is likely to get a bit mashed up in transit, but then protects the inner envelope against the rigours of the postal system! For this reason sometimes the outer envelope may have a card backing to further protect the contents, however it is quite normal to post your wedding invitation without the outer envelope. One further benefit of the outer envelope is that the address can be written more informally (and printed at home) and then the inner envelope only need have the names written officially.



It is commonly expected that you spell out all the words of an address, even those with common abbreviations – such as P.O. Box or St., including house numbers. So for example “Apt. 3, 13 Lory St. should be spelled out ‘Apartment Three, Thirteen Lory Street,’. Although, thankfully, house or apartment numbers above 99 are usually written with the number instead.


The correct way to write names on your Wedding Invitations

  • For an unmarried couple living together, usually the names of both individuals are written on separate lines.
  • If you are inviting a family with children it is usual to address the couple and then list the children’s names separately underneath, unless…
  • Children who live with their parents over the age of 18 are traditionally expected to receive a separate invitation (although this is not always common).
  • Boys under the age of 13 are titled: “Master,” whilst Girls and young women under age 18 are titled: “Miss.”
  • If both husband and wife are doctors, it is common to address them as “Drs. Mark and Maggie Smith”, for example.
  • When one or both guests is a member of the armed forces, it is customary to address them by rank as their title: “Lieutenant Dan Smith & Mrs. Maggie Smith,” for example.
  • For a single female guests, either “Ms.” or “Miss” is usual
  • When writing the envelope and invitation for a single guest, it is customary to name only the guest on the envelope, whilst the contained wedding invitation would include ‘and guest’.
  • ‘Ms.’ Is the correct title when a woman’s marital status is unknown, or more likely, preferred to be undisclosed (such as divorcees, for example).

Please kindly note this list is not exhaustive, and is for general guideline purposes. If you are looking for a wedding stationary in Kent or the South-East, please get in touch for recommendations.


Wedding Photographer Surrey & Kent


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